The BrandGOV Administrative Assistant provides administrative, technical, and minor accounting support for the BrandGOV office. The person in this role will help us maintain an efficient and smooth day-to-day operation.
Candidates must have strong administration, organization and communication skills, experience setting up and troubleshooting IT applications (Apple, Google, cloud-based), and experience with managing financial and expense reports. Some accounting experience will also be required. The chosen candidate can build this role independently.
Position Responsibilities:
- Answer phone calls and respond to company emails and written correspondence in a polite and professional manner.
- Act as the point of contact among the CEO, staff, clients, and other external partners and stakeholders.
- Provide company-wide administrative support, such as writing and editing emails, drafting memos, and preparing communications in a timely, accurate, and professional manner.
- Maintain comprehensive and accurate company records – both physical and cloud-based files.
- Provide the CEO and staff with some technical support as needed including troubleshooting IT challenges (Apple, Google and Cloud applications).
- CEO email management, folder organization, identifying priority communications.
- Perform minor accounting functions and prepare weekly, monthly and/or quarterly reports.
- Assist with keeping up with office supply inventory and researching new suppliers.
- Maintain contact database / lists and creating google forms.
- Assisting the Digital marketing manager with creating graphics in Canva, monitoring social media, posting updates, and other marketing activities as directed.
- Update and maintain office policies and procedures.
- Work with the Business Development Manager in support of researching business development opportunities and writing/editing RFPs as needed.
- Work with Digital Marketing Manager as needed to keep social media sites up to date and relevant.
- This will be a hybrid role, primarily working from home with weekly visits to both the home office (Fairfield) and the satellite office (Vallejo). Mileage reimbursement provided.
Your Experience & Skills
- 1 – 3 years of administrative experience
- Excellent verbal and written communication skills with an eye for detail
- Experience using MS Office Suite, Google Suite applications, and social media sites.
- Strong IT functionality. Knowledge of organizational team tools including Apple, Google Suite, Asana and other cloud-based applications.
- Experience invoicing, managing budgets and/or expense reports
- Updating Xero to track company expenses and pull monthly balance sheets and income statements
- Self-starter with strong organization and time management skills
- Able to work on several projects simultaneously while staying detail oriented
- Proactive, resourceful and self-driven – able to anticipate needs
- Willing to accept and embrace change in a fast-paced environment
Rate: $20/hr
Please send resume to lisa@brandgov.com
